Many people have an intention of hosting a memorable party but they are clueless about how to make it a reality. Here are few things which you need to consider while planning for hosting a great party.
Require excellent organizational skills
Any party is characterized by the way it is organized. Successful parties involve careful preparation, planning and execution. So, take care of everything in advance, so that there is no last minute rush.
Take time to figure out everyone to invite
Make a list of all the people you want to invite. Remember, if you forget someone, they will not forgive you. Send the invitations two weeks in advance so that the guests will have enough time to plan and block the day for your event. The guests who need to travel long distances should be informed much earlier. Also remind them few days prior to the occasion so that they don’t forget the party.
Figure out the food and the drinks
Foods and drinks, after all, are the important factors for the success of the party. Prepare the list of food items according to your party theme and your guests’ preferences. If you are planning to hire a caterer, make sure that you book in advance as many of the good ones are often booked months in advance. Discuss about your menu and the number of guests you are expecting with them.
When it comes to drinks, make sure that you are clear on the number of people drinking and what is being served. Serve appropriate and responsible quantities of alcoholic beverages. Little alcohol can make people relax and have a good time at the party. Remember not to force guests to drink if they are not interested.
Music – an important element of the party
Many people overlook the importance of music in their parties. Music helps to set and maintain the right mood of the party. Music takes away the silence during the early stages of a party. Select the music which syncs with your party theme. It helps your guests enjoy the party.
Plan to accommodate your guests’ preferences
As a good host, you should know what it takes to make your guests feel comfortable, happy and special. Know their favorite food, drinks, music, etc. to make them feel comfortable. Try to accommodate as many of your guests’ preferences as you can in everything you do for the event. If not everything, at least include as much as you can. If you are not aware of their preferences, call your guests in advance to know about their likes. It may require little extra effort but it will really make your guests happy. Remember, if you like the party and none of your guests do. It is no fun.
Relax and sleep well the night before
You will need all the energy you have for the party; hence it is better to sleep well through the night before the party. Remember, you need to have relaxed mind to host a great party.
Take care of your guests – all the guests not only a few
As a good host, it is your responsibility to take care of all the guests who are invited. Greet your guests at the entrance as they arrive and welcome them in. Be very hospitable and take time for everyone. Some may need more attention and others less, but don’t ignore any one. Ask them if they are having good time. If you are distributing party favors such as glow sticks, glow necklaces, bracelets, etc. make sure that everyone gets at least one and none of them is deprived of them.
Plan for the socialization of the guests
Socialization is a good way to keep the party interesting for your guests. Remember, the more they interact with people, the more they will enjoy your party. Once they get started in the party mood, they are all set. All they need is someone who has been thoughtful and can be the catalyst. Introduce people who would like to meet each other or get the people together who are interested in a same topic or share the same experience.
Enjoy the party!
You should enjoy keeping your guests happy. This is a pre-requisite for others to enjoy your event. Your pleasant appearance and behavior sets the tone of the party. Be presentable and cheerful from beginning to end of the party.
Hosting a party can be difficult and stressful task. But if you are well prepared, the event will most likely go as per plan and your guests will remember it for a long time.